Fall 2018 HOA Annual Meeting Minutes

University Estates HOA Annual Meeting Minutes

November 12, 2018

1. Roll Call and Certifying of the Proxies 
   1. Board Members Present: Kelly White, Mary Haines, Charity Wilhelm, Chris Kacir, Jason Reed and Reginald Morris
   2. Certification of Proxies: Shannon Schloss, Marilyn Hanson, Jean Reese, Sinan & Amber Gokkoya, Min Lun Wu, Stephen Shadik, Martie Rector, Joe Daniels, Randy & Marla Longenecker, Emily & Will Ryan, Tadashi & Reiko Shiozana

1. Proof of Notice of the Meeting 
   1. Emails, Mailings and Door to Door all from Kelly White 30-day notice.

1. Reports of Officers 
   1. President – Kelly White
   2. Vice President – Jason Reed
   3. Secretary – Mary Haines
   4. Treasurer – Reginald Morris
      1. Budget
         1. 2018 Report – 56 lot assessments received, 6 assessments prepaid for 2019
         2. No short-term liabilities for 2018
         3. Submit October budget vs. actual – Motion to accept by Jason Reed, seconded by Mary Haines
            1. Accepted unanimously
         4. Updated Financials for 2019
            1. New annual HOA fee $225.00
            2. Motion to accept by Kelly White, seconded by Justin Frantz
               1. Accepted unanimously

1. Reports of Committees
   1. ARC – No action to report
   2. Social

1. Election of Directors by all present owners and proxies received 
   1. Ballots were distributed and voting commenced – Certified by Kelly White and Reginald Morris

Kelly White – 39

Pete Couladis – 24

Reginald Morris – 29

Chris Kacir – 20

Charity Wilhelm – 34

Mary Haines – 37

Sheila Young – 36

Jeff Finlay – 28

Jason Reed – 25

1. New Business
   1. Speed and Pedestrians on Blvd – Community Safety Project
      1. Raymond Frost – Discussion of pedestrian safety
         1. Bike lanes, speedbumps, speed/radar signs
      2. Grass overgrowth reported to the city

1. Announcements
   1. Open the floor to other owners

1. Adjournment 

**Next Meeting is planned for Monday, December 10 at 6:00 pm.