Minutes from Annual HOA Meeting November 2017

University Estates Homeowners Association Annual Meeting                                                                  11-30-17

1. Roll Call and Certifying of the Proxies
   1. Board Members Present: Kelly White, Pete Couladis, Reginald Morris, Chris Kacir, Lynn Last, Jeff Peterson
   2. Certification of Proxies: Bret Howard, Jeffrey Hansen, Ken and Jo Cutright, Alan Wu, Martie Rector, John Kemmerer, Raymond Frost, Brian and Mary Haines, Jen Murphy, Tim Peterson, Tadashi Shiozawa, Jason Reed, John and Joyce Wharton, David Kuhn (19 Lots total).
2. Proof of Notice of the Meeting
   1. Affidavit of proof of meeting provided by Kelly White, President; Notarized by David Mott.
3. Reports of Officers
   1. Treasurer’s Report
      1. 2018 budget submitted
         1. Changes to add more services – increase legal budget, outsourced accounting to MS accounting, landscaping costs added, New residents gift, community events
         2. Total of $11,950.00
         3. Motion to accept by Kelly, seconded by Chris
            1. Accepted unanimously
         4. Updated financials presented
            1. Motion to accept by Kelly, seconded by Chris
               1. Accepted unanimously
            2. Report of Architectural Review Committee
               1. Provided by Reginald Morris – new Chair of ARC
               2. Intention to be more responsive to builders
            3. Election of Directors
               1. Jason Reed’s name was presented as a potential write-in candidate
               2. Ballots were distributed and voting commenced
                  1. Results are as follows (all persons receiving votes are reported):
                     1. Kelly White                   47
                     2. Rete Couladis                                     46
                     3. Reginald Morris                                     47
                     4. Chris Kacir                   46
                     5. Charity Wilhelm                   47
                     6. Mary Haines                   47
                     7. Jason Reed (write-in) 47
                     8. Wade Hansen (write-in) 1
                  2. Old Business
                     1. Discussion of addition of flashing speed limit sign
                     2. Discussion of street improvements and street lights (reconciliation of unpaid bills from prior to annexation of city streets)
                     3. Discussion of issue of the apartment residents turning left into traffic on University Estates Boulevard
                  3. New Business
                     1. Discussion of Survey Results
                        1. 35 respondents to survey
                           1. 2 largest wants are a homeowners’ directory and a Facebook page for UE – there is a public Facebook site for UE, but a private cite for the neighborhood will be developed
                           2. Third most want was a community pool – the ARC will begin the process with the intention of a report out at the next annual meeting
                              1. It was brought up that there was no opportunity in the survey to express objection – a request was made for either a new survey or to assume a negative response.
                           3. A new survey to be conducted with possibility of objection
                        2. Discussion of directors’ terms
                           1. The current term is 1 year – proposal to change the board terms from 1 to 2 years (split sessions)
                           2. Concern over conflict of interest discussed – proposal to prevent persons with commercial interest from being voting members of the ARC
                              1. Need for technical expertise on the committee
                           3. Announcements from the floor
                              1. Wade Hansen expressed concerns over whether the boards in 2015, 2016, 2017 were elected properly. He also noted concerns that the Boards were complacent [sic] even if they had objected to past actions. He states that the Board has caused distress to his clients. He requests that Attorney, David Mott, meet with 1^stChoice Homes’s counsel. He also raised a question over legal fees paid to Ryan Spees.
                              2. A homeowner noted that he had not paid dues since entering the community because he felt bullied and did not recognize the Board.
                                 1. Reginald noted that as treasurer he would be responsible for fiscal matters/enforcement. He encourages others to reach out to him.
                              3. Reginald restates that these issues led to proposal to reduce conflict of interests by limiting persons with commercial interests.
                           4. Adjournment – Seconded by Pete